Production Administrator

BELL LUMBER & POLE
Bell Lumber & Pole’s excellent reputation has been built on 100+ years supplying quality wood poles to the standards and specifications of utility companies throughout North America and abroad. Known as being one of the largest producers of transmission poles in North America, we’re also a leading manufacturer of structural glulam beams for a variety of commercial and industrial applications. Bell Lumber and Pole employs 240 employees across 9 locations.

For the Bell family of companies, our mission statement is something that employees at every level identify with and rally around: To radically love and influence lives. This mission is lived out internally through our values-driven workplace and externally through our passion for giving back and serving communities both near and far.

JOB PURPOSE

This position supports our Operations, Sales, Logistics, Quality, Accounting and Environmental, Health & Safety Departments and is responsible for data entry, auditing, and reporting of key production metrics.

RESPONSIBILITIES

OPERATIONS

• Audit and record daily treating and framing data
• Record daily plant kiln data and chemical usage
• Ensure all reports are submitted to the appropriate Finance team members and filed on site
• Gather and submit freight invoices to the finance team
• Process bi-weekly payroll for the New Brighton plant including vacation time and safety hours
• Monthly, prepare month-end reports and submit to Finance
• Organize and distribute inventory tags to remote yards-annually during inventory counts

• Process and track chemical purchases
• Produce laser printed tags for multiple plants using in-house laser printer, schedule shipments for tags and communicate shipment details to the plants
• Responsible for counting poles in the yard on a weekly basis

QUALITY

• Review and approve third party inspection invoices by comparing them to internal production records

SALES

• Upload bills of lading into the customer SharePoint portal weekly
• Process treatment services purchase orders through our order processing system and submit for scheduling

LOGISTICS/ACCOUNTING

• Gather daily fuel delivery purchase orders and submit to the finance team

ENVIRONMENTAL, HEALTH & SAFETY

• Manage record keeping for Environmental Health & Safety forms and reports

MISCELLANEOUS

• Provide ideas and solutions to Management and/or IT to improve processes and systems to increase efficiency
• Backup phones as needed for front office
• Complete Service Center projects as needed for other departments
• Other projects as requested by manager

JOB QUALIFICATIONS

Education

• Minimum Requirement of High School Diploma or equivalent
• 2-year BA degree preferred
• Accounting experience a plus

Experience

• Proficient in Microsoft Office Suite
• Understanding of math and volumes is required
• Proficient in basic math skills and Excel formulas
• Familiar with Metric and American (or English) Standard systems

SKILLS AND COMPETENCIES

• Prioritize and plan work activities, use time efficiently and develop realistic action plans with detailed follow through
• Ability to stay on task without direct supervision
• Demonstrates strong verbal and written communication skills
• Ability to use critical thinking skills and creatively solve problems
• Ability to use interpersonal skills to build strong cross-functional team relationships
• Ability to learn and comprehend new technical skills and knowledge
• Effective in handling ambiguity and managing through change

WORK ENVIRONMENT/PHYSICAL DEMANDS

This position is located in our New Brighton, MN facility.

To perform the duties of this job, the employee is required to use the computer for long periods of time in a sitting position. Employee must also be able conduct pole counts in the yard and to lift up to 25 lbs.

Bell Lumber & Pole Co. is an equal opportunity employer, and we fully comply with all such applicable employment laws and regulations.